ECAI-2027: Call for Bids to Host ECAI-2027

Submission Guidelines

EurAI invites proposals to host the 30th European Conference on Artificial Intelligence (ECAI-27) 

EurAI organizes the conference in partnership with one of its member associations. The EurAI board will evaluate the proposals to provide feedback, so submitting them as soon as possible is recommended.

GUIDELINES:

Bidders must upload a single PDF file containing the bid. The "title" of the ‘paper’ should include the city name and country of the bid.

The bid should contain at least the following information:

1. Description of facilities (nature, number, and sizes of rooms for academic sessions and exhibition, potential conference, workshop, and tutorial venues), geographical location, travel, accommodation costs (hotels, student housing, etc.), etc.;
2. Proposal for dates of the conference (preferably during October);
3. Detailed budget with costs for fees given various levels of participation. The budget must be in Euro (and in local currency as well if desired);
4. Monetary support that the local committee expects to raise through various sponsorships (public and private, regional and international);
5. A specification of who will be the Organizing Committee Chair (OCC);
6. A statement by the candidate OCC that they understand and will abide by the EurAI guidelines for the OCC;
7. The first version of a memorandum of agreement (for ECAI) between the candidate organizing association, EurAI, and the OCC. (This draft should be  signed by those of the candidate OCC and the appropriate responsible officers for the candidate host organizing association.) The latest memorandum of agreement signed is available here Template Memorandum of Agreement .pdf 

.

Deviations from the guidelines must be negotiated with the EurAI Board before the bid can be accepted.

This call is open to European AI societies that are members of EurAI only.

*** Bids from Convention Centers, Tourism Bureaus, and/or PCOs will NOT be considered*** 

Contact

All questions about submissions should be emailed to  Marija Trifuncevic (executive-secretary@eurai.org)